Lead Automation for Dental Practices
Stop losing patients to no-shows and missed calls. We capture every inquiry instantly and fill your schedule automatically without adding staff.
You're Losing $30,000-60,000 Per Year
Calculate your actual revenue leak from missed calls and no-shows
Revenue Leak Calculator
Source: Practice management studies. Practices without 24/7 call handling miss 25-35% of new patient inquiries.
Source: Dental Economics. Average lifetime patient value includes preventive, restorative, and specialty procedures over patient relationship.
Industry avg: 15-20%
Why Dental Practices Lose Patients
Running a practice is hard. These are the 5 most common pain points we solve.
Unreachable During Patient Care
Hygienists and dentists are with patients 8+ hours a day. Can't answer phones mid-procedure. Miss 30% of new patient calls who book at practices with online scheduling.
No-Shows Wreck Your Day
15-20% no-show rate industry standard. Empty chair = $250-500 lost per hour. Hygienist paid, materials prepped, time wasted. Can't fill last-minute cancellations.
6-Month Recall Slips Through Cracks
Patients need cleaning/checkup every 6 months. Manual recall lists get forgotten. They don't come back. Lost lifetime patient.
Treatment Plans Don't Close
$5,000 crown/implant treatment plan presented. Patient says 'let me think about it.' No follow-up. They never schedule, or go elsewhere.
After-Hours Calls Lost
47% of dental appointment requests occur outside business hours. Answering service takes message. By Monday they've already booked elsewhere.
8 Automated Systems For Dental Practices
A complete "Patient Acquisition Engine" installed into your practice in 7 days.
Missed Call Text Back
New patient calls while you're with a patient. Within 10 seconds they get an auto-text: "Hi! Just missed your call about dental services. Check our availability and book online: [link] Or text what you need and I'll call back in 20 minutes."
Post-Appointment Review Automation
4 hours after cleaning, filling, or crown, patients get an auto-text requesting a Google review with one-click link. Perfect timing, never forgotten. Steady stream of 5-star reviews.
6-Month Recall Automation
Patient completes cleaning today, goes into 6-month recall sequence. Automated reminders to book next cleaning. 80-90% recall compliance vs 40-60% industry average. Keep hygienist schedule full.
Online Booking & Automatic Reminders
24/7 booking for new patients. Automatically sends 48hr, 24hr, and day-of reminders. Reduce no-shows from 18% to 3-5%. Professional patient experience. Front desk spends less time on phone.
Patient Records & Treatment Tracking CRM
Track every patient's history, treatment plans, pending work, insurance info. Know complete patient history instantly. Follow up on unscheduled treatment. Close more crown and implant cases.
Website Chat to SMS
Visitor asks "Do you take Delta Dental?" on your website. You respond with insurance info, then move to SMS: "What's your number? I'll text you appointment availability." Lead captured.
High-Converting Dental Website
We build new professional dental website OR optimize your current site. Online booking prominent, service pages, team bios, before/after galleries, insurance list, live chat, mobile-optimized.
All-In-One Growth Suite
Replace $700+/mo of tools with one $297/mo platform. Email campaigns, SMS reminders, patient portal, treatment plan management, payment processing, digital forms. Everything integrated.
The 7-Day Done-For-You Install
We don't just give you software. We build the entire infrastructure for you.
manage_searchWhat We Do:
- check_circleAnalyze current appointment volume and no-show rate
- check_circleReview new patient inquiry handling process
- check_circleAudit recall compliance rate and follow-up systems
- check_circleReview existing practice management software integration
personYou Do:
30-min discovery call to share your practice goals
constructionWhat We Build:
- checkConfigure Missed Call Text-Back system
- checkSet up post-appointment review automation
- checkInstall 6-month recall automation sequences
- checkSet up online booking & automatic reminders
- checkBuild patient CRM & treatment tracking system
- checkInstall website chat widget
- checkBuild/optimize professional dental website
- checkConnect to Dentrix/Eaglesoft/Open Dental
- checkLink phone system and sync appointment calendars
personYou Do:
Provide logo, photos, and team access. We handle everything else.
rocket_launchWhat Happens:
- check_circleSystems go live
- check_circle1-hour team training for front desk staff
- check_circleAnswer all questions and walk through dashboard
- check_circleMonitor first appointments and test all workflows
personYou Do:
Start filling your schedule and eliminating no-shows
No credit card required. Free strategy session.
Common Questions From Dental Practices
We're with patients all day. How do we answer calls?
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That's the point. Patients book online 24/7. System sends reminders automatically. Front desk manages exceptions only. You stay focused on patient care while the system captures new inquiries.
We already use Dentrix/Eaglesoft. Will this work?
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Yes. We integrate with your practice management system. Appointments sync, patient data flows seamlessly. Nothing changes in your workflow. We work alongside what you already have.
How do automated reminders reduce no-shows?
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Industry proven: 48hr + 24hr + day-of reminders reduce no-shows by 75-85%. Patients appreciate the reminders and can cancel with notice so you can fill the spot. Most practices see no-shows drop from 18% to 3-5%.
What about emergency calls?
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Auto-texts can include your emergency number for urgent cases. Same-day emergency slots are available online or via phone. The system intelligently handles different types of inquiries.
How does 6-month recall automation work?
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System tracks last cleaning date, automatically sends reminders at 5, 6, and 7 months. Patient can book online or call. No more manual recall lists. Keeps your hygienist schedule consistently full.
Can we collect payments online?
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Yes. Payment processing is included. Charge cards on file, send payment links for outstanding balances, and set up payment plans for larger treatment cases.
What about insurance verification?
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Patient portal collects insurance info before appointment. Track verification status in the system. Set up reminders when verification is needed. Streamlines the entire insurance process.
Can patients fill out forms online?
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Yes. Digital forms are sent before appointment. Patients complete on phone or computer. New patient paperwork is done before they arrive, saving your front desk significant time.
How do we follow up on treatment plans?
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Automated sequences for pending treatment. Example: Crown presented today → follow up in 1 week, 2 weeks, 1 month with education and reminders. Close more high-value cases that would otherwise slip away.
What about multi-location practices?
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Works great. Each location has its own calendar. Patients can book at any location. Centralized reporting gives you overview across all practices. Perfect for growing dental groups.
Stop Losing Patients to No-Shows & Slow Response
Every no-show is $250-500 lost. Every missed call is a $5,000 lifetime patient gone.
No credit card required • Live in 7 days • Cancel anytime