Lead Automation for Fitness Studios
Stop losing members to no-shows and ghosting. We capture every trial class request, fill empty spots automatically, and keep members engaged without adding staff.
You're Losing $3,000-8,000 Per Month
Calculate your actual revenue leak from missed trial requests and no-shows
Revenue Leak Calculator
Source: IHRSA. Average boutique fitness member pays $150-400/month. Calculation includes 45% trial-to-member conversion rate.
Source: Fitness industry research. Studios without online booking and immediate response miss 25-35% of trial inquiries.
Based on 9 missed trials/month at 45% conversion
Why Fitness Studios Lose Members
Running a studio is hard. These are the 5 most common pain points we solve.
Unreachable During Classes
Teaching yoga, HIIT, or personal training sessions means you can't answer calls for 45-60 minutes. Trial requests book at studios with online booking.
No-Shows Kill Revenue
25% no-show rate is industry standard. Empty spots you could have filled. Wasted instructor time. Lost revenue every single day.
Trial Members Don't Convert
They try one class and never come back. No follow-up system means 20% conversion instead of 60%. Massive lost lifetime value.
Members Go Dormant
Active for 2-3 months, then life gets busy and they stop coming. No re-engagement system means they cancel. Lost retention.
Manual Class Reminders
Forget to remind members, they forget they booked. Last-minute cancellations with no time to fill the spot. Revenue leak.
8 Automated Systems For Fitness Studios
A complete "Member Acquisition Engine" installed into your studio in 7 days.
Missed Call Text Back
Trial class inquiry comes in while you're teaching. Within 10 seconds: "Hi! Just missed your call. I'm teaching right now but I'd love to get you scheduled! Check our schedule and book here: [link] Or I'll call back in 30 minutes."
Post-Class Review Automation
Member completes trial class or milestone (50 classes). 4 hours later: auto-text requesting Google review. Perfect timing when endorphins are high. Never forgotten.
Trial-to-Member Conversion
Someone takes trial class and goes into 14-day nurture sequence: instructor intros, success stories, special offers, class recommendations. 60% conversion instead of 20%.
Class Booking & Reminders
24/7 online booking. Automatic booking confirmation, 24-hour reminder, 2-hour reminder. No-shows drop from 25% to 5-10%. Automatic waitlist management.
Member Engagement & Retention CRM
Track every member's attendance. Identify at-risk members when attendance drops. Automate re-engagement before they cancel. Reduce churn by 30-40%.
Website Chat to SMS
Visitor asks "Do you have beginner yoga?" You respond with schedule, then: "What's your number? I'll text you a guest pass." Lead captured, visit booked.
High-Converting Fitness Website
We build new OR optimize current site with class schedule, online booking, instructor profiles, member transformations, live chat, mobile-optimized. Website becomes #1 trial source.
All-In-One Growth Suite
Email marketing, SMS campaigns, member portal, mobile app, payment processing, recurring billing, waitlist management, check-in system, performance tracking. Everything integrated.
The 7-Day Done-For-You Install
We don't just give you software. We build the entire infrastructure for you.
manage_searchWhat We Do:
- check_circleAnalyze current booking process and no-show rate
- check_circleReview trial-to-member conversion rate
- check_circleMap member journey (Trial → Active → Retained)
- check_circleAudit existing tools (Mindbody, Zen Planner, etc.)
personYou Do:
30-min strategy call to share your class types and goals
constructionWhat We Build:
- checkConfigure Missed Call Text-Back system
- checkSet up 14-day trial conversion sequence
- checkInstall website chat widget
- checkIntegrate Google Reviews automation
- checkBuild/optimize fitness website with class schedule
- checkConnect to Mindbody/Zen Planner/Glofox
- checkSet up online booking & automatic reminders
- checkConfigure member retention tracking
personYou Do:
Provide logo, instructor photos, and team access. Relax.
rocket_launchWhat Happens:
- check_circleSystems go live
- check_circle1-hour team training session
- check_circleWalk through member check-in and mobile app
- check_circleMonitor first trial bookings
personYou Do:
Start filling classes and keeping members longer
No credit card required. Free strategy session.
Common Questions From Studio Owners
I'm teaching classes all day. How do I manage this?
expand_more
That's the point. Everything is automated. Members book online 24/7. Reminders sent automatically. You teach, system handles rest.
I already use Mindbody / Zen Planner. Will this work?
expand_more
Yes. We integrate with it. Or you can switch to our platform (included). Either works seamlessly.
How do automated reminders reduce no-shows?
expand_more
Industry proven: 24hr + 2hr reminders reduce no-shows 60-75%. Members appreciate reminders, they don't forget.
What if someone cancels last minute?
expand_more
Automatic waitlist. Next person gets notified immediately. Fill the spot.
Can members book from their phone?
expand_more
Yes. Mobile app or mobile-optimized website. Most bookings happen on phones.
How do you identify at-risk members?
expand_more
Attendance tracking. When member's attendance drops suddenly, system flags them. You can reach out before they cancel.
Can I offer unlimited vs. class-pack memberships?
expand_more
Yes. Any membership structure. Recurring billing, class packs, punch cards, drop-ins—all supported.
What about member check-in?
expand_more
Digital check-in via app or front desk tablet. Tracks attendance automatically. No more paper sign-in.
Can I run challenges or promotions?
expand_more
Yes. Email/SMS campaigns, landing pages, tracking dashboards—all included for challenges.
How do I track instructor performance?
expand_more
See which instructors' classes stay full, member feedback, attendance patterns. Data-driven scheduling.
Stop Losing Members to No-Shows & Poor Follow-Up
Every no-show is $15-30 lost. Every ghosted trial member is $2,400 lifetime value lost.
No credit card required • Live in 7 days • Cancel anytime