Lead Automation for HVAC
Stop losing emergency AC calls and maintenance contracts. We capture every missed call instantly, filling your schedule automatically without adding staff.
You're Losing $40,000-100,000 Per Year
Calculate your actual revenue leak from missed emergency calls
Revenue Leak Calculator
Source: HVAC industry data. Average emergency service call includes diagnostic, repair, and parts. Calculation includes 25% inquiry-to-job conversion rate.
Source: Home service industry research. HVAC companies miss 28-62% of calls during peak season when technicians are on job sites.
Why HVAC Contractors Lose Emergency Calls
Peak season is chaos. These are the 5 most common pain points we solve.
Peak Season = Unreachable
July/August = phone rings nonstop. You're on job sites installing systems. Can't answer for 4-8 hours. Miss 40% of emergency calls.
Emergencies Are Time-Critical
AC broken, house is 85° inside. They call until someone can come TODAY. You call back 3 hours later, too late.
Repairs Don't Convert to Maintenance
Fix their AC emergency, collect payment. No system to convert to annual maintenance. Lost $250/year recurring revenue.
System Quotes Don't Close
Quote them $8,000 for new AC system. They say "let me get 3 quotes." No follow-up. They go with competitor.
Maintenance Contract Renewals Forgotten
Annual maintenance contract expires. You forget to renew them. System breaks, they call competitor. Lost customer forever.
8 Automated Systems For HVAC Contractors
A complete "Emergency Response Engine" installed into your business in 7 days.
Missed Call Text Back (Emergency Response)
Emergency AC/heating call comes in while you're installing a system. Within 10 seconds they get: "Hi! Just got your HVAC emergency request. I'm finishing a system install but I can help you TODAY. Check availability: [link]"
Post-Service Review Automation
4 hours after AC repair, furnace service, or system install, customers get an auto-text requesting a Google review. Perfect timing (comfort restored, relief is fresh). Never forgotten.
Emergency to Maintenance Contract Conversion
Complete emergency repair, goes into maintenance contract conversion sequence. 90-day nurture: preventative maintenance benefits, case studies, special offers. Convert 30% of emergencies to $250/year maintenance.
Online Emergency Booking & Scheduling
24/7 online booking for same-day/next-day emergency slots. Automatic reminders: service window, 2-hour "on our way" notification, diagnostic fee disclosure, technician bio. Reduces "where are you?" calls.
Service History & System Tracking CRM
Track every customer's HVAC system: equipment age, service history, maintenance contract status, replacement timeline. Know when to quote system replacements. See lifetime value per customer.
Website Chat to SMS
Homeowner on website at 10 PM: "AC is blowing warm air, can you come tomorrow?" You check schedule, confirm. Move to SMS: "What's your number? I'll text you the appointment details." Emergency booked.
High-Converting HVAC Website
We build new professional HVAC website OR optimize your current site. Emergency service CTA, online booking, financing info, maintenance packages, before/after photos, service area map.
All-In-One Growth Suite
Replace field service software, email marketing, SMS platform, website, scheduling, payment processing. Everything integrated: Equipment CRM, maintenance contract management, technician mobile app, proposal builder.
The 7-Day Done-For-You Install
We handle everything. You approve. You focus on installing HVAC systems.
manage_searchWhat We Analyze:
- check_circleCurrent call volume and response rate
- check_circleEmergency vs. maintenance service mix
- check_circleSystem replacement quote process
- check_circleMaintenance contract retention rate
- check_circlePeak season capacity and bottlenecks
personYou Do:
30-min strategy call to share your service focus and peak season challenges
constructionWhat We Build:
- checkConfigure SMS Missed Call Text-Back (emergency response)
- checkSet up maintenance contract conversion sequences
- checkInstall Web Chat widget for after-hours inquiries
- checkIntegrate Google Reviews automation (post-service)
- checkBuild/optimize HVAC website with emergency service CTA
- checkConnect to ServiceTitan/Housecall Pro/Jobber
- checkSet up 24/7 online emergency booking & reminders
- checkConfigure equipment CRM and system tracking
personYou Do:
Provide logo, photos, and team access. Keep installing systems.
rocket_launchWhat Happens:
- check_circleSystems go live
- check_circle1-hour training for your team
- check_circleTrain technicians on mobile app
- check_circleAnswer all questions
- check_circleMonitor first emergency bookings
personYou Do:
Start capturing every emergency call and building recurring revenue
No credit card required. Free strategy session.
Common Questions From HVAC Contractors
Peak season is chaos. How do I respond fast enough?
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Auto-texts respond instantly. Customers book emergency slots online 24/7. You focus on installing/repairing. The system captures leads while you're unreachable, and they can self-schedule same-day or next-day appointments.
What about after-hours emergencies?
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Online booking works 24/7. Emergency calls at 11 PM can book next-morning slots. No more missed after-hours revenue. Customers can see your available time slots and book themselves without waiting for a callback.
How do I convert repairs to maintenance contracts?
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Automated 90-day sequence educates on prevention. Shares case studies, testimonials, and preventative maintenance benefits. Offer comes when ready. 30% conversion rate from one-time repairs to annual $250/year maintenance contracts.
What about system replacement quotes?
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Proposal builder creates professional quotes. Automated follow-up over 4 weeks with financing info, case studies, and urgency messaging. System tracks quote status and alerts you when customers are ready. Closes 25% more quotes.
Can I track equipment age?
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Yes. System tracks install dates, calculates age, alerts when replacement-age. See complete equipment history, service records, and lifetime customer value. Know exactly when to reach out with proactive system replacement quotes.
How do maintenance renewals work?
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Automated campaigns 60/30/14 days before expiration. Payment link sent. 85% renewal rate. Customers can renew online with one click. No more manually tracking renewal dates or forgetting to follow up.
What about seasonal maintenance campaigns?
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Spring AC tune-up campaign March-April. Fall furnace campaign Sept-Oct. Automated email and SMS campaigns to your customer base. Completely hands-off, fills your schedule before peak season hits.
Can I charge online?
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Yes. Payment processing included. Charge on-site via mobile, send payment links for quotes, set up financing options. Accept credit cards, ACH, and offer financing plans directly through the platform.
How do technicians access service history on-site?
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Mobile app shows full equipment history, past repairs, customer notes, system specs. Everything they need before they knock on the door. Technicians can update job status, take photos, and process payments on-site.
What about commercial vs residential?
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Separate tracking, different pricing, multi-system buildings, commercial maintenance contracts—all supported. Tag customers as residential or commercial, track multiple properties per customer, and manage complex commercial contracts.
Stop Losing Emergency Calls & Maintenance Contracts
Every missed emergency in July is $500+ gone + potential $8K system sale lost.
No credit card required • Live in 7 days • Cancel anytime