Lead Automation for Med Spas
Stop losing high-value consultations. We capture every missed call and DM instantly, filling your treatment chairs automatically without adding staff.
You're Losing $8,000-15,000 Per Month
Calculate your actual revenue leak from missed consultation requests
Revenue Leak Calculator
Industry average is 32%
Why Med Spas Lose Consultations
Running a clinic is hard. These are the 5 most common pain points we solve.
Slow Response Time
Leads go cold in 5 minutes. If your front desk is busy with a patient, you lose the new caller.
After-Hours Inquiries
Patients scroll Instagram at 9 PM. If they can't book or get a reply then, they forget by morning.
No-Show Epidemic
Without automated deposits and multi-channel reminders, your treatment slots sit empty.
Lost "Thinking About It" Leads
They asked about price but didn't book. Your staff forgets to follow up. Our system doesn't.
Manual Review Chasing
Asking for reviews awkwardly at the desk doesn't work. Automating it post-treatment gets you to 5 stars fast.
8 Automated Systems For Med Spas
A complete "Patient Acquisition Engine" installed into your practice in 7 days.
Instant Consultation Response
Missed call? Our system instantly texts back: "Hi! Just got your Botox consultation request. I'm with a client right now but I'll call you back within 30 minutes." Lead captured immediately.
Post-Treatment Review Automation
4 hours after Botox, filler, or laser treatment, clients get an auto-text requesting a Google review with a one-click link. Perfect timing, never forgotten.
Treatment Package Nurture
"Not ready yet" clients go into a 90-day nurture sequence with educational content, before/afters, and special offers. Convert tire-kickers into bookings.
Online Booking & Treatment Reminders
24/7 online booking for consultations. Plus automatic reminders for recurring treatments: "Hi Sarah! It's been 12 weeks since your last Botox treatment. Ready for a touch-up?"
Client Management CRM
Full treatment history, package tracking, lifetime value per client, and automated recommendations. Know exactly what each client has done and when they're due for their next treatment.
Website Chat to SMS
Visitor asks "How much for lip filler?" on your website. You respond with info, then move to SMS: "What's your number? I'll text you before/after photos." Lead captured.
High-Converting Aesthetic Website
We build a luxury aesthetic website OR optimize your current site with stunning before/after galleries, online booking, treatment pages, and mobile optimization.
All-In-One Growth Suite
Email marketing for promotions, SMS for last-minute openings, social media scheduler, payment processing, package management, client portal, and mobile app. Everything integrated.
The 7-Day Done-For-You Install
We don't just give you software. We build the entire infrastructure for you.
manage_searchWhat We Do:
- check_circleAudit your current website & EMR setup
- check_circleAnalyze lead flow and response times
- check_circleMap out patient journey (Lead → Book → Retain)
- check_circleIdentify treatment focus and marketing channels
personYou Do:
30-min strategy call to share your treatment focus
constructionWhat We Build:
- checkConfigure SMS Missed Call Text-Back
- checkSet up "Botox/Filler" nurture sequences
- checkInstall Web Chat widget on your site
- checkIntegrate Google Reviews automation
- checkBuild/optimize aesthetic website with before/afters
- checkConnect to existing practice management systems
- checkSet up online booking & treatment reminders
personYou Do:
Provide logo, photos, and team access. Relax.
rocket_launchWhat Happens:
- check_circleSystems go live
- check_circle1-hour training for your front desk staff
- check_circleWalk through the dashboard
- check_circleMonitor first leads coming in
personYou Do:
Start watching appointments fill up
No credit card required. Free strategy session.
Common Questions From Med Spa Owners
Is this HIPAA compliant?
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Yes, absolutely. We sign a BAA (Business Associate Agreement) with your practice. All patient data is encrypted and stored securely according to HIPAA standards.
Does it integrate with Zenoti / Boulevard / Vagaro?
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Yes. We integrate with most major Med Spa EMRs to sync patient contacts and booking calendars. If you use a custom system, let us know and we'll check compatibility.
Will my front desk know how to use this?
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Yes. We provide a dedicated 1-hour training session for your staff. The system is designed to be a simple "Inbox" that aggregates texts, emails, and DMs in one place. It's easier than checking Instagram on a phone.
How do recurring treatment reminders work?
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Based on treatment type. Botox = 12-week reminder, Filler = 6-month reminder, etc. Fully customizable per service. The system automatically texts clients when they're due for their next treatment.
Can I show pricing on my website?
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Up to you. Some clinics show starting prices, others prefer "book consultation." We build it however you want.
What if someone books the wrong service?
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Booking forms capture what they want. You can approve/modify before confirmation. Plus consultation calls catch any confusion.
Stop Losing High-Value Clients to Slow Response
Every delayed response is a $1,200+ client booking with your competitor.
No credit card required • Live in 7 days • Cancel anytime