Built for Property Managers

Lead Automation for Property Management

Stop losing landlords and tenants to missed calls. We capture every inquiry instantly, filling vacancies faster without adding staff.

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IntegrationPM Software
schedule
Availability24/7 Response
Rental Inquiry
Michael Davis
(555) 789-4321
123 Oak Street - 2BR
Request Viewing
Lead Captured InstantlyJust Now
smart_toy
"Hi Michael! Thanks for your inquiry about 123 Oak St. The 2BR is available! I can show you tomorrow at 2 PM. Does that work?"
bolt Automated SMS • Sent in 2s
The Silent Killer

You're Losing $30,000-80,000 Per Year in Management Fees

Calculate your actual revenue leak from missed owner inquiries

Revenue Leak Calculator

Source: Property management industry studies. Speed-to-lead is critical; first responder wins 30-40% more contracts.

Your Annual Revenue Leak
Annual Loss
$50,400
Lifetime Value (4-year avg)
$16,800
$50,400
Annual Loss

Based on 7 missed owner inquiries/month

The Problem: Property Management Is 24/7

Owners want fast response. Tenants have emergencies. You can't be everywhere.

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Impossible to Answer Every Call

You're showing units, handling maintenance, inspecting properties. Can't answer phone for hours. Miss owner inquiries and tenant leads.

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Owners Want Instant Response

They have a vacancy costing $2K/month. Call you + 3 competitors. First property manager to respond wins. You call back 3 hours later—too late.

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Tenant Inquiries Go Unanswered

Vacant unit costs owner $2,000/month. 40% of tenant calls unanswered. Tenant calls next property, applies there. Your vacancy stays vacant longer.

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Maintenance Requests Pile Up

Tenant AC breaks at 8 PM. Emergency after-hours. Answering service takes message. You respond next morning. Tenant is furious.

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No Tenant Screening Automation

Manual application process. Delays cost rental income. Inconsistent screening = bad tenants. Owners lose trust, switch managers.

The Solution

8 Automated Systems For Property Managers

A complete automation engine installed into your business in 7 days.

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01

Missed Call Text Back (Owners & Tenants)

Owner or tenant inquiry comes in while you're showing a property. Within 10 seconds they get an auto-text with booking link or application. Lead captured immediately.

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02

Post-Lease Owner Review Request

Successfully rent vacant unit for owner. 1 week later, auto-request for Google review. Perfect timing when owner is happy. Build 5-star reputation.

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03

Owner Nurture & Tenant Follow-Up

Owner consultations go into nurture sequence. Tenant applicants get automated status updates. Maintenance requests tracked with automatic updates.

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04

Online Owner Consultations & Tenant Applications

24/7 consultation booking for owners. Tenant applications online with doc upload and payment. No more manual data entry. Fill vacancies faster.

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05

Property & Owner CRM

Track every property you manage, owner preferences, vacancies, leases, and full maintenance history. See lifetime value per owner and revenue at a glance.

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06

Website Chat to SMS

Owner or tenant on your website asks questions. You respond with info, then move to SMS to capture their number. Book consultations via chat.

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07

High-Converting Property Management Website

We build new OR optimize current site with property owner services, tenant portal, available units, online applications, and booking CTAs.

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08

All-In-One Property Management Suite

Property & owner CRM, tenant screening integration, lease management, maintenance tracking, email & SMS campaigns, payment processing, and portals. Everything integrated.

check_circleWorks alongside your existing property management software
Our Process

The 7-Day Done-For-You Install

We don't just give you software. We build the entire infrastructure for you.

Day 1-2: Discovery & Audit

manage_searchWhat We Do:

  • check_circleAnalyze current property portfolio
  • check_circleReview owner acquisition process
  • check_circleAudit tenant placement timeline
  • check_circleMap maintenance workflow and vacancy rates

personYou Do:

30-min strategy call to share your property management focus

Day 3-6: Build & Install

constructionWhat We Build:

  • checkConfigure SMS Missed Call Text-Back for owners & tenants
  • checkSet up owner consultation and tenant application nurture sequences
  • checkInstall Web Chat widget on your website
  • checkIntegrate Google Reviews automation for happy owners
  • checkBuild/optimize PM website with property showcase
  • checkConnect to AppFolio/Buildium/Rent Manager
  • checkSet up online tenant applications & maintenance tracking

personYou Do:

Provide logo, property photos, and team access. Relax.

Day 7: Launch

rocket_launchWhat Happens:

  • check_circleSystems go live
  • check_circle1-hour training for your property management team
  • check_circleWalk through tenant application flow
  • check_circleMonitor first owner and tenant inquiries coming in

personYou Do:

Start winning more owners and filling vacancies faster

No credit card required. Free strategy session.

Common Questions From Property Managers

I'm showing units all day. How do I respond to everyone?

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Auto-texts respond instantly to owners and tenants. They book consultations or apply online. You follow up between showings. No missed opportunities.

How do online tenant applications work?

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Tenant completes application, uploads docs, pays fee—all online. Application goes straight to your screening service. 50% faster placement.

What about tenant screening?

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Integrates with major screening services (TransUnion, CoreLogic, etc.). Results come back automatically into your system.

Can owners see their properties online?

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Yes. Owner portal shows vacancy status, maintenance requests, and financials. Transparency builds trust and reduces owner churn.

How do maintenance requests work?

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Tenants submit via portal. You get notification. Assign to contractor. Tenant gets updates automatically. Professional and organized.

What about rent collection?

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Payment processing included. Tenants pay online. Auto-reminders for late rent. Owner distributions automated. Everything in one system.

Can I track marketing ROI?

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Yes. Every owner/tenant tagged by source (Zillow, Google, referral). See which marketing works and where to invest.

What about lease renewals?

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Automatic renewal campaigns 90/60/30 days before lease ends. Higher renewal rate = fewer vacancies = happier owners.

How do I handle multiple properties per owner?

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Group by owner. See portfolio view. Track total management fees per owner. Know your most valuable clients at a glance.

What about owner reporting?

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Monthly automated reports: income/expenses, maintenance, occupancy. Professional and consistent communication keeps owners happy.

Stop Losing Owners & Letting Vacancies Sit Empty

Every missed owner call is a $10K/year contract gone. Every extra week of vacancy costs your owner $500+ and erodes trust.

No credit card required • Live in 7 days • Cancel anytime